Reporting Walkthrough

Need help accessing real-time reports? The following steps can be used to access all resultant reports from surveys/audits used in HEDSS. Check out the 15 steps below.

See captions for description.

1 of 15 – Go to

This is the Healthcare Environment (HCE) Inc homepage. You will be able to access the Report Center from here. See below for a complete walkthrough.

2 of 15 – Go to the Report Center 

To begin: Look to the navigation bar at the top of the page and select “Report Center”

3 of 15 (click  photo to enlarge) – Enter Username and Password
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The default Username and Password will be your first and last name, respectively. Notice that there is blue text 1/3 down the page that allows you to change your login information. For security purposes, we strongly encourage all users to change this information. Additionally, immediately below the ‘Log In’ button you will see a maintenance alert written in purple text; these alerts will not occur often, but please take note of this text when it does appear. You will not be able to access reports during the hours mentioned in the alert. Thank you for your patience when we upgrade the system and we will always work urgently to get your reports delivered as soon as possible.

4 of 15 – Log In

After entering your Username and Password, select ‘Log In’

5 of 15 – Report Kiosk is active and awaiting your command

Woohoo! Real-time reports on demand 🙂 The next seven pictures will guide you through the required steps before selecting “Run Report.”

6 of 15 – Open the survey drop-down list
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This list of surveys will be unique to your account and/or your facilities account. Being that this is John Nelson’s Test Site (John Nelson is the President of HCE) the list of surveys will appear much longer in these images than it may for you.

7 of 15 – Select survey

I have elected to select “HCE0000236 QM DNV Chart Audit” as the survey I want to generate a report from. The seven characters in front of “QM DNV Chart Audit” simply states the survey number as recorded in Healthcare Environment Data and Survey Software (HEDSS).

8 of 15 – Decide if you want to view response counts

You will notice that the default type of report is set to “Response Counts.” This is because all surveys will be able to generate a response count report. This is not true for the other types of reports: Not all surveys use likert scale questions, not all surveys are measuring frequencies, nor do all surveys collect time data. The drop-down list will only include the types of reports that are compatible with the selected survey.

9 of 15 – Select report type

Select the type of report you want to generate for the previously selected survey. I have elected to report the frequencies of specific responses collected by the QM DNV Chart Audit survey. Select “Frequency Bargraph Report.”

10 of 15 – Decide which dataset you want to report

Specify the dataset you want to report on. The dropdown menu is set to 0 by default.

11 of 15 – Select dataset

Dataset 1  corresponds to the first time this study is performed on your account. The date noted to the right of the dataset number is the close date. This dataset was closed and no longer collected data after 12/30/2015.

12 of 15 – Pick a grouping

Next, pick a grouping by selecting a radio button on the right hand side of this section. I have elected to “group by unit and question.” This will allow me to compare unit performance. Regarding the “year” text box: Because the dataset dropdown menu includes a date – you do not need to enter the year of the study, and if you so choose to do so it will not effect the reporting process.

13 of 15 – Run Report

Select “Run Report” and a pdf document will generate and pop-up. Notice that my web browser blocked the pop-up; thus, I must allow my web browser to access this file by selecting either “Allow once” or “Always allow” at the bottom of my screen. After I select either of these options my report will open in a new tab.

14 of 15 – Wait just a moment if chosen dataset is large 

When generating a large report, a “Building Report…” progress bar will appear. This may take up to a couple minutes for large datasets and it also depends on the grouping chosen.

15 of 15 – Evaluate performance

In this test report: Because I grouped by unit and question I can now see that both units, R3S and Test, applied restraints within 1 hour of the order, 100% of the time, and only one time. Your reports will be more intuitive; having a lot more data than this test report. Notice that there are 19 pages in this pdf document, one page for each question responded to.

  • In just 11 clicks of the mouse you can have quality information right in front of you.
  • The additional functions found on the Report Kiosk (steps 5-14) are for experienced clients and users. For more information contact us today.


Discover Meaning in Data™

For a thorough analysis of the data collected you may request a quote for data science from Healthcare Environment (HCE) Inc.